The Catalog is the heart of KeepTraK software. This is where you will begin to build your database. It is simply an outline / listing of your company, the buildings, equipment, and items you want to keep track of in the program. This organizational outline of your company will allow you to select from dropdown lists rather than continually retyping data. The Catalog also aids you by grouping equipment and items for later reporting. Even if you do not purchase KeepTraK software for your Facilities and Equipment maintenance the Catalog is yours to keep for FREE and will work indefinitely. The catalog can also be used to identify work items like Fire Safety, OSHA etc.
Equipment Information is a way KeepTraK software allows you to easily store in one location all pertinent information about selected pieces of equipment in one easy to find location. This information can then easily be viewed and/or printed as needed. You can also search to find equipment quickly and easily using the reports and find buttons.
PM stands for Preventive Maintenance. This section of the program is where you will enter routines you wish to do on a periodic basis. This could be on a time schedule such as weeks, months or years …. or, could be based on Hours, Miles or Cycles. PM Routines also called SOP (Standard Operating Procedures) add to the lifespan and productivity of assets and equipment thereby saving you money
Maintenance Requests and Logs are like Work Orders with several enhancements. KMaint software allows you to store, retrieve, edit, update, categorize, get reports and keep records with Logs!
Where PMs are designed for routine work you will do over and over, Logs are for one time and sporadic items that so often appear. For instance a water heater breaks down and need repair. Logs are perfect for this type of thing.
Quickly and easily create work requests. You can update and append work request as well as change status and urgency. KeepTrak of what is going on in the workplace. Store what the issue is what was done by who what parts were used as well as costs and labor. Sixteen different status flags can be applied to a Log like “ASAP Order Parts”, “Completed”, or “Urgent Down”.
Use our already created reports or create your own using our Custom Report Builder. For example you can with a couple mouse clicks get a report that shows all "Open" Work Requests, or, all work orders generated between specified dates or times.
Use Custom Report Builder to quickly create reports based on location, equipment, time person, word or phrase etc. etc. the possibilities are endless.
Work orders become part of the permanent work history for each item and your whole facility.
Parts Inventory allows you to KeepTraK of parts needed to maintain and fix your equipment. Included is a Purchase Requisition section so you can order and receive parts. Also, easily enter new parts. You can use dropdowns to attach parts to equipment, facilities etc. Have up to three vendors for a part for backup. Set inventory levels, store costs, reorder points, make comments and give storage location etc. Quickly create a purchase order with only a few clicks. KeepTraK easily handles multiple POs with multiple items on each. Also POs with items on backorder are accounted for.
A number of reports in parts inventory to help you track inventory, quantities, parts used, categories of parts, parts to reorder etc.
KeepTraK has built in help files for your ease of use right in the program. They are accessed from the button on the Main Screen of KeepTraK software.
The help files are easy to use and show step by step how to do many of the functions to use KeepTraK software.
We recommend you begin with getting started and then work your way down the topics from top to bottom. You can probably brows through most topics within a half hour to have a good grasp of how KeepTraK software works and how it can benefit you.
The help files are full of information and screenshots that will help you use KeepTraK software.
Users and Permissions Price: $399
The Users and Permissions is an optional module that can be purchased from KeepTraK. This module when turned on, each time the program is started a screen pops up asking for the User Name and password of the person opening the program. You can assign different permissions and restrictions for each user in the program, For example, you could allow one user to be an Administrator when they logon. An Administrator has all permissions in the program with no restrictions. Another person could be classified a "User" they will have the permissions and restrictions you determine. For example they may only have permission to make Work Orders and nothing else. This module will be especially useful for companies having multiple computers.
Multi-User and Data Location is an optional module that can be purchased from KeepTraK. This module allows you to move the data (BE – Backend) to another location. Usually this is located on a server. The KeepTraK program (FE – Frontend) can be installed on multiple computers all linked to the same BE. This allows different users to be on the same program simultaneously and different computers. This is also referred to as a network version.
More Information on KeepTrak:
- Tutorial facility work order software
- FAQ's: facility management software
- Client list work request software
- Products & pricing: predictive maintenance
- Ordering: production equipment management
- 30-day free software trial
- Contact KeepTraK