Download coming soon!
Our new Online Training and Tutorial Videos are an easy way to introduce yourself to the capabilities of the KeepTraK program and see first-hand how easy it is to use. For a list of video topics, please scroll down or click here.
You can find our Video Library on our YouTube channel. We have created short, easy-to-follow videos showing you how to use any and all features of KeepTraK software. This will be a great way to help you build a facilities management and/or maintenance program that will save you time and money. You will also be able to use these videos to train other users of the program.
Getting Started
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Introduction, Overview, and Main Screen / Executive Summary described (6:15)
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Installing KeepTraK software
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View this video if you are downloading from the website to install (7:42)
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View this video if you are installing from a CD (5:48) |
Catalog Department / Equipment
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Introduction, Overview, Main Screen described, and Hints (3:48) |
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How to 2: Adding New items, Renaming, Deleting, Reports and Printing (4:00) |
Equipment Information
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Introduction, Overview, and Main Screen described (2:05) |
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How to 1: Add a New Record, Edit, Delete (5:31) |
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How to 2: Find, Reports and Printing, Docs and Images (5:31) |
People and Resources
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Introduction, Overview, and Main Screen described (3:40) |
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How to 1: Add new, Edit, Delete and use Documents and Images (2:05) |
Preventive Maintenance
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Introduction, Overview, and Main Screen described (2:59) |
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How to 1: Create a New Preventive Maintenance task (Create New) (3;23) |
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How to 2: Edit or Delete an existing PM (Edit this PM) (1:30) |
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How to 3: Get Work to Do, History of work done, Cost Hours, Documentation (Reports and Printing) (8:55) |
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How to 4: Entering work completions and readings (Readings and Completions) (2:50) |
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How to 5: Using PM Groups for PMs based on Hours Miles Cycles (Groups) (3:02) |
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How to 6: Create hyperlinks to supporting documents and images (Docs / Images) (2:43) |
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How to 7: Creating a list of parts you may need for a PM (Check for Parts Required) (1:46) |
Maintenance Requests and Logs (Work Orders)
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Introduction, Overview, and Main Screen described (2:25) |
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How to 1: Create a New Work Order (Create New) (1:37) |
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How to 2: Appending or Editing an existing Log (Append) (Edit Log) (1:08) |
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How to 3: Use Parts and Showing Parts (UseParts) (Show Parts) (0:58) |
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How to 4: Entering Costs Hours and Downtime (Costs Hours Downtime) (0:43) |
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How to 5: Documents and Images (Docs / Images) (1:03) |
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How to 6: Completing and Changing a Log Status (Change Status) (0:43) |
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How to 7: Get Work, History of Work, Reports and Printing (Reports and Printing) (2:14) |
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How to 8: The special “GUser” with Users and Permissions (2:54) |
Parts Inventory
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Introduction, Overview, and Main Screen described (2:11) |
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How To 1: Setting up Parts Inventory (Lists Menu Setup Information) (3:55) |
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How To 2: Entering New, Editing and Deleting Parts (Parts – New, Edit, Delete) (3:10) |
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How To 3: Purchase Orders and Receiving Parts (Purchase Orders) (5:36) |
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How To 4: Use Parts (Use Parts From Inventory) (1:52) |
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How To 5: Reports and Printing (Reports Menu) (2:49) |
Administration
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Introduction, Overview, and Main Screen described (2:53) |
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How to 1: Adding a Product Key (1:00) |
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How to 2: Autoprinting PMs (4:31) |
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How to 3: Users and Permissions Module (4:55) |
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How to 4: MultiUser / Server Module (3:08) |
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How to 5: KeepTraK Support (0:30) |
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How to 6: Version information and data location (0:33) |
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How to 7: Preventive Maintenance options (1:58) |
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How to 8: Maintenance Requests and Logs options (1:43) |
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How to 9: Executive Summary (3:17) |
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Miscellaneous Topics
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Getting Started (6:15) |
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How to create PMs (3:23) |
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How to create work orders (1:36) |
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How to Get Work to do for Preventive Maintenance (8:55) |
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How to Get Work to do for Maintenance Requests and Logs (2:14) |
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How to complete PMs (2:50) |
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How to Complete work orders (0:43) |
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How to enter a part (3:10) |
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How to create a purchase order (5:36) |
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How to get Parts to reorder (2:49) |
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How to activate the Executive Summary (6:15) |
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How to connect to Multiple computers with KeepTraK (3:08) |
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How to locate KeepTraK on a server (3:08) |
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How to create Usernames and Passwords (4:55) |
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How to give Permissions and Restrictions to different users (4:55) |
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How to do well at audits and inspections (2:14) |
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Have a question that isn’t addressed by our Online Training Video library?
We are here to help! Call us at (303) 421-7150 with any other questions about the KeepTraK facilities management and preventive maintenance program. We’d love the opportunity to help make KeepTraK the solution to your maintenance and management needs.
